Windows Phone 8 Office improvements – part two

Published by Adam Fraser on November 20, 2012

Windows Phone 8 Office improvements - part two

In the second part of Windows Phone 8 Office improvements (part one, here), we’re looking at OneNote Mobile – the best note-taking tool for your Nokia Lumia.

OneNote Mobile

In Windows Phone 7.5, OneNote Mobile was located in the Office Hub. In Windows Phone 8, it’s been removed and given its own prime-location on the Start screen.

How many times have you been somewhere and needed to make a note of something? The name of the song that’s just played on the radio, the street name of the new coffee shop you’ve just found, or the premier date for the newest blockbuster movie you’ve just seen on a billboard. Whatever you want to make a quick note of, OneNote Mobile is your companion.

OneNote notebooks OneNote Quick Notes

Tapping the OneNote Live Tile on the Start screen will show you all your OneNote notebooks. If you’ve used OneNote before, you’ll see any existing notes you’ve saved via SkyDrive. You’ll also see any shared notes that you’ve got access to using Windows Phone 8′s new Rooms feature.

Pressing the plus (+) symbol will take you straight into a new note, where you can add anything from simple text, to a to-do checkbox list, along with formatting if you want to add any.

If you want to add richer content to your note, you can insert audio clips by pressing the microphone button, or adding in photos either from your Pictures Hub or by taking a new one, by selecting the photo icon.

Photos can also be added right from the camera function on your phone. Once you’ve taken the photo, press and hold on that image, select share, and choose OneNote.

If you could make this already easy note taking function any easier, how would you do it? Voice Notes, of course.

OneNote shopping list OneNote travel plans

No matter what you’re doing on your phone, you can press and hold the Start button to activate Speech mode. Then, start by saying “Note”, followed by your note. You’ll see a visual equaliser on the screen as the phone listens to what you’re saying, then opens up OneNote, and transcribes what you’ve just said.

It’s very easy to use OneNote for absolutely everything. This’ll mean that within no time, you’ll end up with quite a pile of virtual post-it notes. The Search function does exactly what you’d expect it to do; it searches using keywords. Alternatively, there’s the Recent pivot where you can see anything you’ve recently been working on.

Another advantage of using OneNote on both your PC and your phone is that the two stay synced, automatically. This works really well if you’re sat at your computer and decide to create a shopping list, with lots of tick boxes. Create it on your PC, and forget about it until you get to the supermarket. When you get to the store, load up OneNote and that same list will already be on your phone, ready for you to shop.

Because they are synced, any changes you make, either on your PC or phone will be reflected on the other device. However, you do have the option to turn off syncing to individual notes.

Office Hub and these improved features are all available now, with your new Nokia Lumia 920 and Lumia 820.

Comments

  • MaskedMarvel

    Does it work with MS Exchange and Outlook email? Apparently WP7 didn’t work with corporate Exchange servers due to lack of security certificates or something.

    • http://twitter.com/mgowen Matt Gowen

      Not true – but it does need a copy of the certificate to be added to the phone. I just opened IE (admin level) in Windows 7, saved the certificate, emailed it to my phone (personal account) then opened the attachment. Certificate was added to my phone and I was straight in to Exchange. Don’t mind things like that which ensure security…

      • MaskedMarvel

        Good to know. Thanks!

  • Francois Magny

    Ok, I will come out and say it: I have a Surface, two Windows 8 computers (work and personal) and a Windows Phone 8. I’m one lucky guy. Still, I don’t see how OneNote is a better option than Evernote. Please help me as I would gladly make the switch and consolidate to one platform.

    • Adam Lein

      It is SO MUCH better! Especially the desktop version. You can combine ink notes, file attachments, voice/video notes, and image clippings in one page. As you record voice/video notes and type notes at the same time, it creates play buttons next to the notes you write that associate with the recording at the time you were making that note. If you dock a note to the side, it turns on automatic linking to the web browser and page you’re looking at on the other side of the screen… so as you type notes, it keeps a link to what web page you were looking at, at the time.

    • http://twitter.com/aaronsamuelyong Aaron Samuel Yong

      Evernote is indeed a powerful platform in its own right, however in the Windows ecosystem I find OneNote a far superior option because the Evernote apps for Windows Phone and Windows 8 are quite crippled compared to the iOS and Android versions. You don’t even have basic things like rich text formatting in the WP app.

  • annieiolabs

    Check out Notelook for Windows Phone. This is a great new app for reading and editing Exchange Notes on your Windows Phone. It is fast and secure, and available for WP8 and WP7. Hope you like it!